Administrative Agent

Administrative Agent – Montreal

Job Description:

Under the supervision of the chartered accountant, the job holder takes care of the day-to-day tasks related to company accounting, works on the presentation of the financial statements and sees to certain administrative tasks.

Main responsibilities

  • Accounting
    • Daily invoicing
    • Make customer payments via the payment management platform
    • Check and validate our customers’ billing information, update
    • Invoicing follow-up with customers and Sending of statements of accounts
    • Answering questions of invoicing & statements of accounts of clients
    • Collection of payments
    • Customer service
  • Administration
    • Daily bookkeeping with internal management software
    • Order management
    • Supply and management with external suppliers (Line ports, DID, toll-free)
    • Updating of customer files (e911)
    • Ensuring follow-ups with internal technicians and our integrators
  • All other administrative support tasks to support the entire team


  • DEC in office techniques
  • Minimum of 3 years experience in administrative support and accounting (invoicing)
  • Good knowledge of the Office suite (Word, Excel, PPT)
  • Knowledge of accounting software (Sage50)
  • Ease in ‘software learning
  • Ability to follow several files at the same time
  • Fluency in French and English, spoken and written


  • Analytical mind
  • Ability to adapt
  • Ease in learning software
  • Attendance
  • Autonomy
  • Service concern clientele
  • Ability to organize and plan


  • Competitive salary, flexibility, benefits and family work balance
  • Office located in Montreal but potential move to the north crown
  • Full-time job, Monday to Friday, normal business hours
  • Relaxed working atmosphere

Additional Information

Teamwork is essential at ScopServ but telecommuting capacity is essential for moments of weather uncertainty, road accidents, meetings sooner or later, or simply to have an efficient day that requires concentration.

Note: the sole purpose of using the masculine gender is to lighten the text.


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